Five Secrets For Responding To Negative Criticism
1. Stay cool.
Think, what would the Fonz do? Then do that. Its just not the end of the world. Nobody bats a thousandpeople understand you can get bad reviews. You can improve. You can work on this. You can make it better. Dont freak out. Theres not that much competition under your name. You can get good information out there under your name. Most reputation management issues start with a search for your name and you dont like the result. Your whole practice is not going to crumble. Youre going to be able to take care of this.
2. Dont get defensive and respond online.
Some people are just ragers; theyre just angry people. Dont get sucked into communicating online with someone. Its a dead end. Youre just giving the thing legs and fanning the flames for the search engines to pick up on a developing story. If a review thats only three lines long is well cataloged, think how well a review with your 20 line long response will catalog. Youre just improving the search engine optimization of that thing by responding to it.
3. Get it offline ASAP.
Basically, dont respond to anything online unless its positive. Take it offline as soon as you can; dont let the conversation live in perpetuity on the web. Dont even send an email. Call on the phone. Get a human-to-human interaction. Evaluate the problem and address it. If you screwed up you need to hit it head on. If the person is really crazy, you might need to let it go. The sooner you get them offline, the sooner you can diffuse it. Communication is the root of all reputation management issues. The sooner you can get it offline, the sooner youre on your way to addressing it.
4. Have a plan.
The Air Force has a department thats devoted to damage control. They want to have great information out there about the Air Force and they see negative information as a form of terrorism, just like you.
Isnt it interesting that everyone is dealing with this issue? Look how the Air Force has planned to handle all types of comments: Trolls and ragers - Just monitor the situation. If theyre misguided, fix the problem. If theyre unhappy, look for reasonable resolution. if its a positive online post, agree with it. You can want to give that legs by saying, Hey, thanks! We appreciate that! When you find something positive, stroke it. This is a great example of planning your strategy BEFORE you have a situation. Its a great idea.
5 Let it go.
Theres very little you can do with a bad post, really. Theres nothing that can be said or done short of calling that person up and getting it offline. Most any response is just going to allow the situation to get bigger and bigger. No one has perfect reviews. Dont feed into the hype; youre better off to just let it go. Youre better off setting good systems in place to deal with unhappy patients before it gets this far down the path. People are First Amendment protected; if someone wants to do it, they can do it. You need to have good systems in place to deal with the truly unhappy patient and if you find a bad review, dont work on that. Let it go. Work on more positive info.
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Six Ways To Stop A Reputation Problem Before It Starts
1. Be accessible. Most problems stem from anger caused by lack of communication. The more accessible and transparent you are the better. Take the patients call. Deal with problems head on before they go online. The sooner you can address the upset person, the happier theyre going to be - its a classic customer service idea. 2. Be proactive. If 20 people have given you good online reviews and someone writes a bad review, thats not such a big deal. If no one has given you a good review and someone gives you a bad review you have 100% bad reviews! Proactively assess your reputation and take steps towards controlling it. Build into your systems things that look for problems before they start. Thinking about your reputation before it completely hits the fan is a great idea. You dont want the oldest and most important thi